Last updated on March 18th, 2021 at 04:55 pm
The Articles of Incorporation are the legal document that creates a limited liability company within Ontario under the Business Corporations Act and are available as part of the public record for anyone who wishes to obtain.
If you have misplaced or you are doing due diligence and want to see the original documents forming a corporation and require a copy of the original Articles of Incorporation, a retrieval of these documents is available from the Province of Ontario. The documents themselves are not available electronically, but we make the process simple by offering you the ability to order with us online, whether the corporation is a profit or not for profit corporation. The ordering process is a 2 step process, where we request a copy of the Articles of Incorporation and obtain a copy of the corporate microfiche for the corporation. This process takes between 4-10 business days from ordering with the Ministry of Consumer and Business Services. Once received, we take copies of each page from the incorporation documents and email the results to you directly. You can also request related documents, such as any Articles of Amendment (corporate name change or structure change) or Notices of Change (directors, officer and address changes) prior to 1995 on the corporate record. When you place an order with our office, you can specify what document retrieval you would like. Most commonly, most individuals simply request a copy of the Articles of Incorporation. If you believe the corporation may have changed the corporate name or structure, also order the Articles of Amendment. If you are looking for director changes prior to 1995, order the Notices of Change.
Please be aware that the original Articles of Incorporation never change, even if there are changes to the corporation over time. As examples, if the corporation has had updates, such as director or address changes, share structure, or a corporate name amendment, the original Articles of Incorporation never change. Each change is a separate filing for the corporation with a separate document filing. If you wish to see what was filed when the corporation was originally established, this document retrieval will provide you the original details.
The fees to obtain the Articles of Incorporation with us, the fees are $75.89 all inclusive.
You can order a certified copy of the microfiche for an additional $26.00 government fee. Just note that the microfiche is certified and not the Articles of Incorporation documents. If you require certified copies of the articles for foreign corporate requirements, you will need to obtain a copy of the Articles of Incorporation and may need to have them notarized by a solicitor.
What is required to order a copy of the Articles of Incorporation?
The process is very simple
- Click on the link below
- Provide the name of the corporation
- Scroll down to the section related to Searches for Ontario Corporations Only and select Articles of Incorporation. If you wish to obtain the certified microfiche, simply click on certify results. You can also select the Articles of Amendment or Notices of Change in this submission.
- Provide billing name and address along with credit card details to place your order.
What if we don’t find the exact same corporate name you have provided?
When your order is received, the first item we do is to search the Provincial database for the corporate name as you have provided. If we are unable to find the exact corporate name, we will email you a listing of similar corporate names for your review. We will only search a different corporate name with your confirmation to do so.
If you, at some point owned the corporation, Revenue Canada will have the name of the corporation attached to your personal name and tax account. If you are having issues identifying the exact business name, you may contact Revenue Canada’s or Canada’s Revenue Agency under the business accounts and gain the exact corporate name.
What if I want current information about this corporation?
We can order a corporate profile report which will provide the current names and addresses of the directors and officers along with the current corporate and mailing address and whether the corporation is active. This document retrieval provides the current information regarding the corporation but does not provide details unless unchanged for the original corporate directors and officers or the details about the structure of this corporation.
If you wish to obtain the current details of the corporation, please go to the same link and provide the same details when order the corporate search (profile report) the corporation
Often individuals believe that when there is a change to their corporation, the original Articles of Incorporation reflect this change or changes. This is not accurate. The Articles of Incorporation remain exactly as provided when the original documents were filed throughout the duration of the time the corporation is active.
If you are wanting to complete a new incorporation in Ontario, we can also assist you to do this. Here is the link to complete the Ontario Incorporation with step by step instructions.
To order a copy of the original Articles of Incorporation, simply click the link below.
If you are unsure as to which corporate search to order to get the information you are looking for, please feel free to contact our staff for additional information and assistance.
Office Hours: 9:00am – 5:00pm
Monday – Friday E.S.T.
Ontario Business Central Inc. is not a law firm and cannot provide a legal opinion or advice. This information is to assist you in understanding the requirements of registration within the chosen jurisdiction. It is always recommended, when you have legal or accounting questions that you speak to a qualified professional.
Laura Harvey is an entrepreneur herself as the owner of Ontario Business Central Inc. Her passion has always been about supporting the entrepreneurial spirit and advancement within Canada.
Laura authors in-depth blogs for Ontario Business Central assisting entrepreneurs and business owners to start, manage and grow their businesses. She has almost 30 years of expertise as a corporate specialist and 25 years of being an entrepreneur. Laura has the unique position of supporting a community that she also belongs to. She walks the walk right along with you.
You can find Laura on Linkedin and Twitter.