- Entity Profile Reports
- Certificates of Status
- Due Diligence Searches
- Copy of Articles of Incorporation
We offer the ability to search existing corporations and businesses across Canada for Corporate Searches or Certificates of Status/Compliance/Good Standing, and Articles of Incorporation. We also offer due diligence searches such as bankruptcy, PPSA, bank act and litigation services.
For more information about these options, see the section at the bottom of the page.
If you wish to search an existing business in Canada, completing a corporation search will provide the details of the business. A business in Canada can register with the federal government as a federal or canada incorporation. If the business is not a federal corporation, the business will be held by a provincial or territorial corporate registry.
Common wording to search a business in Canada
Individuals often assume there is a federal corporate database that maintains the corporate and registered business records across Canada. This is not accurate. Each jurisdiction in Canada maintains the corporate records within their own jurisdiction. There is not a federal business registry that holds all records.
If you have the legal name of the business and the jurisdiction where it operates such as Ontario, Alberta or B.C., you can search the corporate and registered business records and obtain copy of the business records.
You can reach out to us and at no cost we will search to determine where the registered or incorporated business operates. From there, you can order the corporate search for that business name.
Above are the different wordings to reflect the same search request. If you wish to know the current information of a registered or incorporated business, this request will provide the most up to date information for the following:
If you wish to search corporate names or business names across canada, we are able to easily search and provide the results to you. This includes searching Sole Proprietorships, General Partnerships, Trade Names, Federal Corporation, Ontario Corporations, and any corporation or registered business. The corporate profiles are available for both profit and not-for-profit corporations and business registrations across Canada. When requesting an Ontario corporation search, the Province of Ontario now requires each corporation to file an Annual Return to update the corporate record. This will ensure the public record for corporations becomes more up-to-date from October 2021 moving forward.
Each jurisdiction has its own business registry system that provides the specific details to any business entity.
Corporate Search Results provides:
It's requested for a variety of reasons including:
Each year, professional incorporations are required to update the status of the professional incorporation to maintain the certificate of authorization to operate as a professional incorporation.
Many professionals are required to provide a corporate search or entity report within the province of Ontario and or the Ontario Certificate of Status. The corporate search or entity report provides details including information related to the corporation activity, business address, directors and officers who are currently with the corporation. This is to ensure the listed address and directors are members of the profession listed with the governing body.
Another requested corporate document is the Certificate of Status. The certificate of Status is a one page document displaying whether the corporation is active or not as of the date requested. This allows the governing body to ensure that a professional corporation is not delinquent on filings with either the province of Ontario or the Canada Revenue Agency. Each professional governing body has different requirements. It is best to verify with the required submission for the specific profession.
Ontario introduced the new Ontario Business Registry system as of October 19 2021. Any business registered after this date including Sole Proprietorships, Firm Name for General Partnerships or Business Names For a Corporation, can request a new copy of the original filing by selecting this search. Any registered business prior to October 21, 2021 in Ontario would simply request an “Entity Profile Report” to obtain a copy of the registration information.
The Certificate of Status or Certificate of Compliance or Certificate of Good Standing are different wordings for the same product depending on the jurisdiction in Canada. Typically a one page certificate that verifies if a corporation is active or inactive on the date of request. This certificate is only available for incorporated companies.
This is requested for a variety of reasons including:
You can request and obtain the original documents filed for a corporation or registered business under the specific parameters as listed below.
The Articles of Incorporation are the original corporate documents from when the original incorporation was completed. In all jurisdictions across Canada you can request a copy of the original Articles of Incorporations which will include the following information:
In Ontario, the Microfiche will also display any changes to the corporation providing Articles of Amendment where the corporation may have changed it’s corporate name, structure or overall directors parameters such as a minimum of one and maximum of ten directors.
Each corporation within Ontario has its own microfiche record of the Articles of Incorporation. The microfiche for any Ontario incorporation can be retrieved from the Provincial databank within 8 to 15 business days of request. The corporate microfiche not only maintains the Articles of Incorporation but also any other article filings for the corporation such as Articles of Amendment, Articles of Revival, and Articles of Dissolution. The microfiche also maintains any notices of change filed on behalf of the corporation with updates to addresses, directors, officers of the corporation prior to 1995. The Articles of Incorporation are requested mostly when the owners of the business have misplaced their original copy of the documents.
Articles of Amendment are available as a separate request where you believe the corporations filed has changes these types of information:
The corporation can make any combination of these 3 types of information changes within one filing.
If a registrant has lost a copy of their Master Business License from when it was originally filed, this provides a duplicate of that original registration. This is now available by ordering the "Entity Profile Report".
If you want to search an American business to find out details of a business, how long the business has been in operation, who the owners/directors of the business, the business address and a number of other details, we can complete a search request on any business in all states with the exception of New Mexico and Pennsylvania. Ontario Business Central has performed thousands of corporate searches each year in Canada for the last 30 years. We are making the same business search available to our neighboring business in the United States.
Simply select the state where the business operates and we will complete the search and email you the results. Whether you need a secretary of state California business search, Illinois corporate search or state or Oregon business search, we have the tools and resources to search the company look up and get the results over to you.
You can search both incorporations including LLC corporations, C corporations, S corporations and business licenses to find the details you need.
Whether you are in Canada or the US or anywhere else in the word, you can request the information with us and pay in Canadian dollars instead of US dollars. On average, the fees in Canada with the currency exchange to the US dollar can save you up to 30%.
The new Entity Profile Report replaces this. The Point in Time report provides the details of the corporation including the head office address, directors and officers names and addresses at a specific timeframe or specific date. Often this report is requested when an individual wants to see historically who owned and operated a corporation.
The new Profile Entity replaces the need to order this report on its own. From June 1992, a document List provided a listing of the corporate records filed on behalf of the corporation. This entity profile report now includes a listing of documents filed including all articles, any Notices of Change updating the address, directors or officers of the corporation and any notices of default provided by either the federal or Provincial governments.
The new Entity Profile Report replaces this. The Business Names List provides the name and BIN number of any current Master Business License (operating names) currently held by a corporation.
The Document Replica is requested to obtain a replacement copy of a current Master Business License in Ontario whether the registration is a Sole Proprietorship, General Partnership or Tradename.
The new Entity Profile Report replaces this.The BNLP Document List provides all filings attached to a specific Master Business License including the registration, any changes, renewals or cancellations.
The new Entity Profile Report replaces this.The Business Names Report provided details of a current Master Business Licence including business address, owners, owners address, the date of registration and business activity.
Due Diligence provides additional information on the corporation or individual director. Whether the business has debts and obligations, if a bank holds any liens for a corporation and if bankruptcy has occurred.
The PPSA (Personal Property Securities Act) search allows you to search an individual or corporation for any current loans under motor vehicles, equipment, inventory or consumer goods.
The Bank Act Certificate provides if any financial institution in Canada has first priority on any debt owing including goods and equipment.
The Official Receiver is a databank held by the Registrar General of Canada and maintains a database of bankruptcy filings of either an individual or a corporation. The certificate will either provide details of the bankruptcy or confirm there are no bankruptcies listed.
The Bankruptcy Search is a manual search conducted at the local courthouse to the individual or corporation being searched. This will indicate if an individual or corporation has been petitioned for bankruptcy within Ontario.
The Litigation Searches are available to search within the local courthouse for either an individual or corporation to see if there are litigation files listed. Litigation searches are ordered to see if an individual or corporation has had issues with previous lenders and creditors. This will provide details whether they are a plaintiff or defendant in any action.
If you have questions about the products to order, please give us a call at 1-800-280-1913 or 416-599-9009.