Minute books, share certificates, by-laws, corporate seals, and complete record-keeping packages for new and existing Ontario and Federal corporations. Delivered Canada-Wide. Customized with your corporate name and details.
Packages starting at $150.
Individual Items Available
Shipping Across Canada.
Pay by credit card.
Receive your corporate supplies within 3-5 business days (excludes custom orders).
Custom embossed kits, manufactured upon order, shipped across Canada.
Your exact corporate name embossed in gold lettering on the spine of the corporate minute book. Brass plate (Packages B and C) is also custom-engraved with your corporate name.
Manufacturing typically begins once the order is placed. Obtain your supplies within 3-5 days across Canada.
Shipped via Canada Post or courier to any Canadian address (residential or business). Tracking number provided upon request. Flat fee shipping.
Choose certificates matching your incorporation jurisdiction. We offer both, with all 3 share class types.
Ontario Corporations
For corporations incorporated under the Ontario Business Corporations Act (OBCA). Includes OBCA references and standard Ontario share class language.
Federal Corporations
For corporations incorporated under the Canada Business Corporations Act (CBCA). Includes CBCA references and federal share class language.
Common situations where having an organized minute book matters
Banks may request Articles, by-laws, and director resolutions authorizing the account.
Minutes of shareholder meetings, or written resolutions used in place of a meeting, should be maintained with the corporation's records.
Director resolutions declaring dividends or bonuses are recorded here.
New director appointments and share allocations need resolutions and certificates.
Director resolutions and share allocations can support accounting, tax and due-diligence reviews.
Buyers' lawyers review the entire book during due diligence. Missing or outdated records can delay due diligence and lead to follow-up requests.
Quick answers about packages, customization, legal requirements, and shipping
Corporations are legally required to maintain specified corporate records. A physical minute book is a common way to organize those records, but the records may also be maintained electronically. Under OBCA s. 140 (Ontario) and CBCA s. 20 (Federal), every corporation must maintain corporate records, including Articles of Incorporation, by-laws, director and shareholder registers, meeting minutes, and share certificates. Failure is a statutory violation that can result in fines, director liability, and deal-breaking issues during banking, M&A, or CRA audits.
All three include a minute book, tabs and inserts, by-laws, and 20 share certificates. Package A is Durham Burgundy with slipcase, gold lettering, no seal. Package B is Burgundy with slipcase, brass plate, and a MarkMaker seal, the most complete option. Package C is an Attaché-style minute book with brass plate but no seal. Package B is the most popular for new incorporators.
Corporate seals are optional under the OBCA and CBCA. Most new corporations buy a seal for the optionality and traditional presentation, even though it's not legally required.
Order share certificates matching your incorporation jurisdiction. Ontario corporations under OBCA need Ontario certificates. Federal corporations under CBCA need Federal certificates. The certificate text and statutory references differ between the two jurisdictions.
Common shares carry voting rights and dividend rights but rank below preference shares in dissolution. Preference shares typically carry preferential dividend rights or asset distribution priority but may have limited voting rights. Undesignated shares are blank certificates that can be used for any class your corporation has authorized.
Your corporate name is gold-embossed on the spine (Packages A and B). The brass name plate (Packages B and C) is engraved. Your corporate seal is engraved with the corporate name and incorporation year. Share certificates are pre-printed with your corporate name and class designations. We use the exact spelling from your Articles of Incorporation.
No. Each corporation must have its own minute book containing its own Articles, by-laws, registers, and resolutions. Mixing records of multiple corporations in one book creates legal confusion and is grounds for rejection in due diligence or audits.
Customization preparation begins the same business day. Custom embossing, engraving, and printing typically take 2-4 business days. Shipping via courier usually takes another 3-5 business days. Tracking numbers are emailed once your order ships.
Order replacement components à la carte rather than buying a whole new package. We sell individual minute books, by-laws, share certificates, and brass name plates separately. If your seal is lost, order a replacement.
Yes. Single-director by-laws are simplified governance documents for corporations with only one director. Multi-director by-laws cover governance for corporations with two or more directors, including provisions for board meetings, quorums, voting, and director conflicts.
Have a different question? Speak with an agent or call 1-800-280-1913
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Incorporate to Operate Within Ontario
Janet
The team answered all of my questions in a timely and respectful manner. The entire process was completed in less than 2 business days!
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Fantastic Service... Always fast and accurate. Keep up the great work.
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The staff was very professional, I was able to get questions answered quickly with out any issues. Thank you
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