BRING A CORPORATION INTO ONTARIO
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EXTRA-PROVINCIAL LICENCE

REGISTER OR CHANGE EXISTING LICENCE
An Official Intermediary for the Province of Ontario

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Bring a Corporation Into Ontario



USE THIS FORM when you have an existing corporation outside of Ontario and you want to either:

Form 2 Initial Notice/Notice of Change Form
ONTARIO CORPORATE SEARCH/ENTITY REPORT

The corporate SEARCH/entity report confirms the Form 2 Initial Notice or Notice of Change filing in Ontario and provides the details of the filing. The corporate search or entity report is RECOMMENDED.

TOTALS


Extra Provincial Registration in Ontario

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If you have an existing corporation in Canada, such as a Federal corporation or an Alberta corporation, and you wish to operate that corporation within the province of Ontario, you need to complete a Form 2 Initial Notice. This filing is available to both for-profit and not-for-profit business corporations.

By completing the Form 2 Initial Notice, your corporation will obtain an Ontario Corporate Number and establish a presence within the jurisdiction of Ontario.

Your existing corporation can be from any jurisdiction in Canada, including Alberta, British Columbia, Canada (Federal), Quebec, Manitoba, Newfoundland/Labrador, Northwest Territories, Nova Scotia, Nunavut, Prince Edward Island, Yukon, Saskatchewan, or New Brunswick.

The Form 2 Notice of Change is available for those who have already submitted the initial notice but need to make modifications to the home jurisdiction address, the address in Ontario, the name and address of the agent in Ontario, or in the event that the corporation no longer exists in Ontario.



Which Option to Choose?

Form 2 Initial Notice

  • Only required when the business will operate a physical address within Ontario
  • Not necessary if you solely have clients in the province
  • Only mandatory when you set up a physical address (office, warehouse, storage facility etc.)
  • Process takes 3-4 business days


 

 

Choosing the Right Option

Form 2 Notice of Change

  • For those who have filed the initial notice already
  • Updates the home jurisdiction address
  • Updates the address in Ontario
  • Updates name and address of the agent in Ontario
  • Required when the corporation ceases to exist within Ontario
  • Filing takes up to 25 business days to process
  • Update the corporate name if you have changed the name in your home jurisdiction

What Filing is Required for Foreign Corporations?

If you have a foreign corporation outside of Canada that wants to operate within Ontario, a different filing called an Extra Provincial License (EPL) is required.

We can assist you in completing this filing.

Your existing corporation can be from any jurisdiction outside of Canada, including the United States of America, Japan, Germany, Switzerland, New Zealand, Ireland, Israel, Australia, Indonesia, Philippines, France, Italy, etc.


foreign corporation citizenship requirements

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What is Required?

  • Use exact corporate name from the home jurisdiction
  • Copy of the certificate page from the Articles of Incorporation
  • Copy of Articles of Amendment when a name change has occurred
  • Optionally, you can add a chief officer/manager in Ontario or list a staff member in Ontario who you want to represent the corporation

What Happens Next?

  • You will receive a confirmation email with the order details
  • For initial notice, if you didn't include your certificate page an agent with reach out by e-mail
  • Once the filing is complete we will e-mail you to confirm it is doned
  • If you included a profile report, we send that once the filing is complete

 

What our clients say about us

Google Ratings - Ontario Business Central
D

donald wingell

stars
4 months ago

Totally Impressed with the service I received. The process was swift and registration completed in a few working days. No wonder the ratings are so high on Google. Keep up the great work.

Kelly White -Testimonials - Ontario Business Central

Kelly White

stars
7 months ago

It was very easy to renew my business license online. An agent followed up with me immediately by email when she noticed an address discrepancy on my application. It was easily resolved. Prompt, professional and friendly service.

G

Gazelle Ghajar

stars
6 months ago

Awesome company to work with. Website is easy to navigate into finding what you need, online forms are simple to fill in, and the request was processed and confirmed within the afternoon! Very impressed with their service and will be using again for my husband's business come January.

Extra-Provincial Learning Centre

When to File a Form 2 Initial Notice? +

You are required to file a Form 2 Initial Notice when your business will operate a physical address within the jurisdiction of Ontario. However, if you solely have clients in the province, the filing is not necessary. It is mandatory only when you set up a physical address, such as an office, warehouse, or storage facility.

When to File a Form 2 Notice of Change?+

The Form 2 Notice of Change is available for those who have already filed the initial notice but require updates to the home jurisdiction address, the address in Ontario, name and address of the agent in Ontario, or when the corporation ceases to exist within Ontario.

How do I know the filing has been completed? +

Renewal of Business Name

Previously, when the Form 2 Initial Notice was filed, the province provided a copy of the completed filing along with the Ontario corporate number. With the new Ontario Business Registry (OBR) system, we now receive an email confirmation that the filing has been completed, including the Ontario corporate number. For the Form 2 Notice of Change, our office receives an email confirmation from the province indicating that the filing has been received and the corporation has been updated.

Corporate Entity Report Request +

As part of your Form 2 Initial Notice filing or Notice of Change filing, we recommend ordering a corporate entity report for your corporation in Ontario. This report provides details related to your filing with the province of Ontario and can be used with your financial institution, CRA, or any related third parties upon completion of your filing.

Do I need an Extra Provincial License? +

When you have an existing corporation outside of the Province of Ontario and you are setting up a physical business location within Ontario, you are required to file the Form 2 within 60 days of bringing your corporation into Ontario. This is called the Initial Notice (Form 2). Once filed, you will receive an Ontario Corporation Number that establishes the corporation's presence within Ontario for the Provincial Government.

How do I make changes to my existing Extra Provincial License? +

If you have already filed an Initial Notice and obtained an Ontario corporation number but have made a change to the corporation, for example, the physical location of the business within Ontario or within the home jurisdiction, you are to notify the Provincial Government by filing the Notice of Change (Form 2) within 15 days of that change.

What is required to register? +

Corporations that wish to operate in Ontario must meet a number of requirements. They must use their exact corporate name from the home jurisdiction of the corporation when registering their businesses in Ontario. Secondary business names (division of business names) can be registered once an Extra Provincial License has been acquired.

Is there any documentation needed in order to register? +

When filing the Initial Notice and Notice of Change (Form 2) within Ontario, the Provincial government requires a copy of the certificate page from the Articles of Incorporation and/or Articles of Amendment when a name change has occurred. The Provincial Government wants to ensure that the businesses requesting to come into Ontario are legally incorporating in their home jurisdiction and that the name provided for the corporation is the correct legal name.

What if I don't have a Chief Officer/Manager in Ontario? +

The chief officer/manager in Ontario is optional. If you have a staff member in Ontario who you want to represent the corporation, you may provide that individual’s information including last name, first name and middle name with the full address for that individual.

What is the processing time for new extra-provincial registrations? +

Once the information is received we will process the documentation manually and file with the government. The process takes 3-4 business days and we will receive your Ontario corporate number from the Provincial Government and forward it to you. Please maintain this addition to your corporate records.

How much does it cost to obtain an Extra-Provincial Licence? +

An extra-provincial licence costs $169.49 in total. The fee is made up of $164.99 for our fee for preparing the form, filing and gaining approval from you to proceed. If you are looking to make changes to your existing extra-provincial registration, the cost would be the same. The Initial Notice and Notice of Change use the same form and the difference between the two is the processing time.

What is the processing time for making changes to an EPL? +

The process of filing the Notice of Change with the Provincial Government is done manually. This filing takes 25 business days to process. The Provincial Government does not provide a confirmation to us of the completion of the filing. It is recommended that after the 25 business days, you request a corporate profile report of your corporation. The report will provide the most recent information for the corporation. This can also be ordered through our website.

The Change I Want to Make Isn’t Listed +

Our team is here to help you. We would love to hear from you with any questions you have. Our business is to help you with your business!

What is the Naics Code? +

The Naics code was introduced in October of 2021 as part of the new Ontario Business Registry (OBR) system in Ontario. The Naics code essentially is your business activity consisting of a 6 digit code that is required by the province of Ontario. Whether your filing a new Initial notice or Notice of Change the Naics code is required. If you are updating and already have an established Naics code, you will need to provide the code as part of the filing submission. Most individuals will be providing a code as a new item to the Ontario system.

What is a Company Key? +

The Company Key was established under the new OBR system launched on October 19th 2021. The company key is a 9 digit number provided to new businesses coming into Ontario and can be used for any subsequent filing.

If you are filing a Form 2 Notice of Change with Ontario Business Central a company key is not required for any corporation registered before October 19, 2021, unless a key was specifically requested. We, as an intermediary with the Province of Ontario are able to by-pass this requirement for corporations that do not have a key.

Extra Provincial Licence +

For corporations outside of Canada that wish to operate within Ontario, the Extra Provincial Licence is available for registration.

 

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