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ONTARIO ANNUAL RETURN FILING
Required Filing For Ontario Corporations
Option to Update Corporate Records
Option to Update Corporate Records
An Official Intermediary for the Province of Ontario
Ontario Annual Return
ALL UPDATES IN ONE FILING
This form allows for filing the Ontario Annual Return which is now required once a year. This applies to either Profit or Non-Profit Corporations. At the same time you can update any address or director information.
Changing Your Business Address in Ontario
Keeping your Ontario Corporation up-to-date is very important! We can help you today!!
Keeping Your Corporate Filings Up-to-Date >>>
Filling your Annual Return in Ontario is simple with the help of Ontario Business Central. We make it easy to update your corporation quickly. It only takes a few simple steps to complete your Annual Return using our online form above.
What Information Can Be Changed?
Is the Annual Return Mandatory?
Yes, to maintain compliance with the province of Ontario, you must file the Annual Return and if the annual return is not completed, the province can cancel the corporation for non-compliance.
When is the Annual Return Due?
The Annual Return is required within six months of the corporation's fiscal year end. This date is often determined by either the directors of the corporation or by the tax specialist overseeing the corporate tax filings.
Is this Part of the Tax Return?
No, historically you had to provide an update to your Ontario record by filing the annual return information along with the T2 corporation income tax return. Now, the filing is submitted directly to the province, separate from the tax return filings.
Steps of the Annual Return Process
Ordering Page
- Enter your Company Key (if unknown, we can look it up for you)
- Choose if you would like to include an optional Profile Report with your order. This is an official document from Ontario that will show the updated information. Banks will sometimes require this document as proof that the changes were made.
Provide Registration Details
- Provide corporate name
- Enter a description of your business activity
- Select the year you are filing for
- Select if changes are being made and then enter the details of the changes
- Enter information for who is authorizing this filing
Payment Information
- Provide the credit card holders details. The credit card is not required to be from the same individual filling out the form
- Enter the credit card details
- Click that you are not a robot and press to complete order
That's It! We Make Annual Returns Easy as 1 2 3!
What Happens Next?
Now Our Work Begins!
- You will receive a confirmation email with the details you have provided for your annual return
- We will provide a draft copy for you to review the changes that have been made
- If there are additional changes to be made, let the agent know and we will re-draft it to you
- Once you are satisfied and have confirmed the draft, we will submit electronically and the changes will be active instantly
- If you have included a profile report with your order, we will order that and provide it to you for proof of the changes
What our clients say about us
donald wingell
4 months ago
Kelly White
7 months ago
It was very easy to renew my business license online. An agent followed up with me immediately by email when she noticed an address discrepancy on my application. It was easily resolved. Prompt, professional and friendly service.
Gazelle Ghajar
6 months ago
Awesome company to work with. Website is easy to navigate into finding what you need, online forms are simple to fill in, and the request was processed and confirmed within the afternoon! Very impressed with their service and will be using again for my husband's business come January.
Annual Return Learning Centre
What is the Ontario Annual Return? +
As of May 15, 2021, there has been a change to Annual Filings under the Ontario Business Corporations Act (OBCA) for every Ontario Incorporation (both Profit and Not For Profit), Ontario Amalgamations, and Filings, where an existing corporation has either continued in Ontario or has registered as an Ontario Extra Provincial Licence.
Historically, the corporation would file an Annual Return as part of the corporate tax return filing each year through the Canada Revenue Agency. This requirement has been terminated by the federal government and in its place, the Annual Return is to be filed with the Province of Ontario.
This provides the opportunity for the corporate records listed with The Ministry of Government And Consumer Services (MGCS) to be up-to-date each year starting October 18, 2021.
What is Required to File an Annual Return in Ontario? +
The Annual Return in Ontario is to be filed on the anniversary of the date the entity established in Ontario.
The information required is as follows:
- The Corporate Name
- The Ontario Corporate Number (OCN)
- Company Key (Optional)
- Year of the Annual Return
- Official Email address (this email address should remain viable for communication indefinitely)
- NAICS Code (selection if not yet provided or NAICS Code if already listed)
- Name of Person Authorizing the filing
If the business has any new information including the registered office address, change in directors either adding, removing, ceasing or modifying, these details can be updated when filing the Annual Return.
If the corporate details remain the same, you can simply select that there are no changes and skip to the Name of Person Authorizing the filing.
Annual Return - There are no changes to the corporate address, directors or officers information
This provides the ability to by-pass any information requirements when there are no changes to the corporation from what was previously reported and filed through either a previous Annual Return or Notice of Change.
If the corporate address or any information related to the individual directors or officers has changed since the last filing, you will be required to update the information that has changed.
Any information that remains the same does not require any interaction on your part.
When is the Company Key Required? +
A Company Key is mandatory for making any changes to a registered business or an incorporated company in Ontario. This includes:
For Registered Businesses: (Sole Proprietorship, General Partnership, LPs, & Trade Names)
- Change of Business Information (e.g., Address, Partners)
- Renewals
- Cancellations
For Incorporated Businesses:
- Initial Notice (First Mandatory Corporate Filing)
- Notice of Change (Updates to Directors, Officers, or Address)
- Annual Return (Mandatory Yearly Filing)
- Amendments (Name Change, Structure Change, Min/Max)
- Dissolutions
- Trade Name (Registrations/Renewals & Changes)
The Ministry of Public and Business Service Delivery and Procurement enforces this requirement to protect businesses as an extra security measurement.
You can request a Company Key through Ontario Business Central as part of your filing or as a standalone order. It will be mailed to your registered business address or sent via email if an official address is on file.
It can be easily and swiftly acquired by completing the Business Verification Company Key request on our website.
What is the NAICS Code? +
The North American Industry Classification System (NAICS) is a new system introduced in Ontario as of October 19, 2021. Previously, businesses were able to provide their own wording related to the business activity or description. The NAICS codes bring clarity and commonality to the different industries or business types across Ontario. This coding is in partnership with many jurisdictions throughout Canada, United States and Mexico.
This may sound complicated but it is actually fairly simple. We provide a listing of business industries or activities that you can scroll through to find listed business activity that matches your specific business. When you find a match,, you simply click on it to update.
Sometimes there is a further layering or determination that is required beyond what you have provided and we may email you a more specific listing to select from.
Once your industry has been determined, there will be a 6 digit code that you can use any time you are requested to provide your NAICS Code moving forward. If you have already established your NAICS code in a previous filing, you simply provide the 6 digits and move forward with the application.
Who Can Authorize the Annual Return Filing? +
What if the Annual Return is Not Filed? +
The Province of Ontario, like all jurisdictions that have the Annual Return requirement, takes the deficiency very seriously.
Failing to file a required Annual Return could lead to the corporation being cancelled for non-compliance by the Province of Ontario. It is very important as you celebrate another year of accomplishment with your business, that you take a few minutes to file the mandatory Annual Return in Ontario.
When your filing has been completed, Ontario Business Central will maintain a copy and if requested, send a secondary copy to the Official Email address as provided in the application.
We will also send a reminder email notification of your Annual Return requirement each year as a friendly reminder on the anniversary of your business.
Other services offered by Ontario Business Central include Nuans Search and Report and Registered Business Services and more.
Why Use Ontario Business Central?
We have been in the business of helping others start their businesses since 1992
350,000+Startups have been helped by OBC
An A+ rating year after year with the Better Business Bureau