15+ Retirement Letter Templates For Work & Business
Retirement is an exciting milestone that brings both reflection and anticipation for the future. When you’re ready to retire, one of the most important steps is to write a retirement letter. Whether you’re notifying your manager, thanking your team, or informing clients, a retirement letter is essential to mark the end of your professional journey.
In this blog, we’ve compiled 15+ templates to help you find the perfect tone for your situation. Whether you’re retiring as an employee or a business owner, these examples cover all the bases. From a formal letter to a short and sweet note, or a more personal goodbye, we’ve got you covered.
And if you’re considering a new chapter after retirement—perhaps starting a business or side hustle—Ontario Business Central is here to help.
Why You Need a Retirement Letter
A retirement letter marks the end of your career or business journey. More than just a formality, it serves multiple purposes that help you make a positive and professional transition.
- Official Documentation: Many employers require a written notice to record your intent to retire and set your final day of work.
- Expressing Gratitude: Announcing a retirement gives you the opportunity to express gratitude for the opportunities and experiences. Whether it’s through a formal resignation letter due to retirement or a more personal note.
- Maintaining Relationships: A thoughtfully written notice of retirement letter to your employer can strengthen professional connections, paving the way for future opportunities or collaborations.
- Easing the Transition: Offering assistance in your retirement notice letter to your employer helps ensure a smooth handover. This support makes the handover process smoother for everyone involved.
A retirement letter helps you exit gracefully, no matter the tone—formal, informal, or somewhere in between. It also gives you a chance to reflect on the relationships and achievements that have shaped your career.
Tips for Writing the Best Retirement Letter
Well-written retirement letters should include:
- Officially notifies your employer or employees of your plan to retire & notice period.
- Expresses gratitude for your time with the company.
- Offers assistance during the transition period.
- Avoid generic greetings like “Dear Management” and address specific individuals whenever possible.
Formal Retirement Letters
A letter of retirement to your employer is a professional way to notify them of your plans to retire. These letters are often concise but can include a great deal of gratitude and well wishes. Whether you’re writing to a manager or your team, a formal letter properly documents your retirement.
1. Professional & Friendly
This retirement letter to your employer template balances professionalism and warmth. It helps you notify your employer while expressing genuine gratitude.
Sample Letter:
Subject: Formal Notification of Retirement
Dear [Manager’s Name],
I am writing to formally announce my retirement from [Company Name], effective [Last Working Day].
As I reflect on my time at [Company], I am filled with gratitude for the opportunities and support provided by you and the team. My role as [Your Role] has been incredibly fulfilling, and I will always cherish the memories and experiences I have gained here.
In the coming weeks, I am committed to ensuring a smooth transition. Please let me know how I can assist during this time, whether through training a successor or transferring my responsibilities.
Thank you once again for your leadership and guidance. I wish the entire [Company Name] team continued success in the future.
Sincerely,
[Your Name]
2. Thanking Your Team
This retirement notification letter to an employer works well to acknowledge your colleagues and show appreciation.
Sample Letter:
Subject: Retirement Announcement
Dear Team,
With mixed emotions, I am writing to inform you of my decision to retire from my position as [Your Role] at [Company Name], effective [Last Working Day].
I am immensely grateful for the camaraderie, support, and professionalism I have experienced during my time here. The [X years] I have spent as part of this team have been some of the most rewarding in my career.
I am confident that [Company Name] will continue to thrive with such talented and dedicated colleagues. I am committed to making the transition process as smooth as possible and will provide any assistance necessary during my final weeks.
Thank you all for being a significant part of my professional journey.
Best regards,
[Your Name]
3. Notify Human Resources
For administrative purposes, many companies require a formal retirement notice letter to HR. This sample keeps things simple and professional.
Sample Letter:
Subject: Formal Notice of Retirement
Dear [HR Manager’s Name],
Please accept this letter as formal notice of my retirement from [Company Name], effective [Last Working Day].
I would like to extend my sincere gratitude to the HR team for creating a supportive and professional environment throughout my tenure. [Company Name] has been an excellent place to grow my career, and I appreciate all the opportunities provided to me.
If there are any documents or procedures I need to complete, please let me know. I am also happy to assist in the transition process to ensure a smooth handover of my responsibilities.
Thank you once again for your support.
Sincerely,
[Your Name]
4. Short & To-the-Point
If you prefer brevity, this simple retirement letter to your employer covers all the essentials while keeping it concise.
Sample Letter:
Subject: Notice of Retirement
Dear [HR Manager’s Name],
As previously discussed with my manager, I am formally notifying you of my retirement from [Company Name], effective [Last Working Day].
I am grateful for my time here and appreciate the support I have received over the years. Please let me know how I can assist with the transition process.
Best regards,
[Your Name]
5. Express Your Gratitude
Show your heartfelt appreciation to a supportive manager with this letter of retirement. This example of a retirement letter is both formal and thoughtful.
Sample Letter:
Subject: Retirement Notice
Dear [Manager’s Name],
Please accept this letter as my formal notice of retirement, effective [Last Working Day].
I want to take this opportunity to express my deepest gratitude for the support, mentorship, and encouragement you have provided throughout my time at [Company Name]. Your leadership has been instrumental in my professional growth and has made my experience here truly fulfilling.
As I transition into retirement, I remain committed to ensuring a smooth process for the team. Please let me know how I can assist in any way.
Thank you for the invaluable experiences and opportunities. I will always look back fondly on my time at [Company Name].
Sincerely,
[Your Name]
Informal Retirement Letters
If you’ve been with a team for a long time, an informal letter lets you share your gratitude and retirement plans. These letters can be more personal, often wishing colleagues a “happy retirement” when it’s their turn. They also allow you to share an email address to stay in touch.
1. For a Manager & Friend
When your manager is also a trusted friend, you’ll want to craft the best retirement letter ever. This retirement resignation letter strikes a warm and familiar tone while still maintaining professionalism.
Sample Letter:
Subject: Retirement Announcement
Dear [Manager’s Name],
It’s with mixed emotions that I share my decision to retire, effective [Last Working Day]. During my time at [Company Name], I’ve had the privilege of growing both professionally and personally, and much of that is thanks to your support and friendship.
From day one, you’ve been more than just a manager—you’ve been a mentor and a friend. I’ll always be grateful for your guidance and the trust you placed in me.
As I move on to the next chapter, I’m looking forward to [personal plans, e.g., “traveling” or “spending more time with family”], but I’ll definitely miss our daily chats and laughs. Let’s stay in touch!
Sincerely,
[Your Name]
2. To Reminisce With Your Team
This retirement letter sample lets you reflect on shared experiences and walk down memory lane with your team.
Sample Letter:
Subject: A Fond Farewell
To my wonderful team,
After [X years] at [Company Name], it’s time for me to retire and start a new chapter in life. Looking back, I can’t help but smile at the incredible memories we’ve made together. From [specific project or event] to our daily [meetings/lunches], every moment has been unforgettable.
You’ve all been more than colleagues—you’ve been like family. I’ll cherish the laughs, challenges, and triumphs we’ve shared.
Though I’m stepping away, I hope to stay in touch. My personal email is [Email]. Feel free to reach out anytime!
Sincerely,
[Your Name]
3. Short & Sweet
This short retirement letter to your employer is ideal for keeping your message brief while expressing gratitude.
Sample Letter:
Subject: Retirement Notice
Hello Team,
After [X years] with [Company Name], the time has come for me to retire. I’ve truly enjoyed my time here and feel fortunate to have worked with such an amazing group of people.
I’m looking forward to the next chapter and will always remember the great times we shared.
Thank you for everything, and let’s stay in touch!
Best,
[Your Name]
4. A Warm Goodbye
A heartfelt way to bid farewell, this retirement announcement letter conveys your appreciation and well-wishes to your team.
Sample Letter:
Subject: Farewell, Friends
Dear friends at [Company Name],
As I prepare to retire, I want to take a moment to thank each of you for the incredible journey we’ve shared. Over the past [X years], I’ve learned, laughed, and grown alongside some of the most talented people I’ve ever met.
While I’m excited for what lies ahead, I’ll miss our teamwork and camaraderie. My last day will be [Last Working Day], but I’m just an email away at [Email] if you ever want to catch up.
Wishing you all continued success and happiness!
Warmly,
[Your Name]
5. Invite to Stay in Touch
Encourage ongoing connections with your team using this retirement goodbye note. This sample of a retirement letter is a great way to leave the door open for future conversations.
Sample Letter:
Subject: Retirement Announcement
Hello Team,
As I prepare to retire, I wanted to take a moment to thank you all for being such an incredible part of my journey at [Company Name]. My last day will be [Last Working Day], but this isn’t goodbye!
I’d love to stay in touch—feel free to reach out to me at [Personal Email]. Whether it’s to reminisce about our time here or share your future successes, I’d be thrilled to hear from you.
Wishing you all the best!
Sincerely,
[Your Name]
Business Owner-Specific Retirement Letters
As a business owner, writing to inform employees, clients, or new owners about your retirement is essential. A well-crafted letter to others involved in your business helps ease the transition.
1. To Employees When Retiring & Closing the Business
Inform your team about your decision to retire and close your business, while expressing gratitude for their contributions.
Sample Letter:
Subject: Retirement Announcement and Business Closure
Dear Team,
After much reflection, I have made the difficult decision to retire and close [Business Name], effective [Date]. This was not an easy choice, but I feel it is the right time to step away and embrace the next chapter of my life.
I want to express my deepest gratitude to each of you for your hard work, dedication, and loyalty. Together, we’ve built something truly special, and I am incredibly proud of all we’ve accomplished.
I understand this news may bring uncertainty, but please know I am committed to supporting you during this transition. [Include any details about severance, recommendations, or support for finding new opportunities.]
Thank you for being an integral part of this journey. I will always cherish the memories we’ve made together.
Sincerely,
[Your Name]
2. To Employees When Selling the Business
Notify your employees about the sale of your business and reassure them about the new ownership.
Sample Letter:
Subject: Important Announcement: Business Transition
Dear Team,
I am writing to inform you of my decision to retire and sell [Business Name]. Effective [Date], the business will transition to its new owners, [New Owners’ Names or Company Name].
This decision was not made lightly, but I am confident that [New Owners] will bring fresh energy and vision while maintaining the values that have made [Business Name] successful.
I want to thank each of you for your dedication and hard work over the years. You have been the heart of this business, and I am grateful for the role you’ve played in its success.
Please rest assured that [New Owners] are committed to making this transition as smooth as possible. I encourage you to meet with them in the coming weeks to learn more about their plans for the future.
Thank you for your trust and support throughout this journey.
Sincerely,
[Your Name]
3. To Loyal Clients When Closing the Business
This retirement announcement letter helps you thank clients for their support and inform them of your business closure.
Sample Letter:
Subject: Thank You and Farewell
Dear [Client Name/Valued Clients],
I am writing to let you know that, after [X years] of serving [Industry/Community], I have decided to retire and close [Business Name] as of [Date].
This decision comes with mixed emotions, as I have thoroughly enjoyed working with clients like you. Your trust and loyalty have been the cornerstone of our success, and I am deeply grateful for your support over the years.
As I prepare for this new chapter, I want to express my heartfelt thanks for allowing [Business Name] to serve your needs. Should you require assistance or recommendations for similar services, please don’t hesitate to reach out.
Thank you for being such a valued part of this journey.
Warm regards,
[Your Name]
4. To Loyal Clients When Selling the Business
Reassure clients about the business transition and introduce the new owners with this friendly template.
Sample Letter:
Subject: Exciting Changes at [Business Name]
Dear [Client Name/Valued Clients],
I am reaching out to share some important news. After [X years] of running [Business Name], I have decided to retire and have sold the business to [New Owners’ Names or Company Name], effective [Date].
[New Owners] share the same commitment to excellence and customer service that you’ve come to expect. I am confident they will continue to provide the high-quality services/products you value while bringing fresh ideas and innovations.
It has been an absolute pleasure working with you, and I am deeply grateful for your trust and loyalty over the years. Thank you for being an integral part of [Business Name]’s success.
If you have any questions about the transition, please feel free to contact me or [New Owners] directly.
Warm regards,
[Your Name]
5. To New Owners of the Business
Use this letter to formally pass the torch, welcoming new owners and offering your support during the transition.
Sample Letter:
Subject: Passing the Torch
Dear [New Owner(s) Name(s)],
I am writing to formally welcome you as the new owners of [Business Name]. As I prepare to retire, I feel confident leaving the business in your capable hands.
Over the years, we’ve built a strong foundation of [values, such as “customer service, innovation, and community involvement”], and I am excited to see how you will build upon this legacy. I believe your vision and leadership will take [Business Name] to new heights.
Please know that I am available to assist during this transition. Whether it’s providing insights about operations or introducing you to our loyal clients, I want to ensure you have everything you need for a smooth handover.
Thank you for your enthusiasm and commitment. I look forward to watching [Business Name] thrive under your guidance.
Best wishes,
[Your Name]
Bonus: Letter to a Retiree
Sometimes, it’s just as important to acknowledge someone else’s retirement. Writing a thoughtful letter to a retiree is a great way to celebrate their years of service and express gratitude. This letter is a simple way to say “Congratulations on your retirement” to a colleague, employee, or mentor.
Sample Letter:
Subject: Congratulations on Your Retirement
Dear [Retiree’s Name],
Congratulations on your retirement! After [X years] of dedicated service at [Company Name], you’ve earned the opportunity to enjoy this exciting new chapter.
Your hard work, leadership, and commitment have left a lasting impact on everyone here. We’ll miss your [specific qualities, e.g., “positive energy and innovative ideas”], but we’re also thrilled for you as you embark on your well-deserved retirement journey.
Thank you for all the incredible contributions you’ve made to our team. We hope your retirement brings plenty of time for [specific plans or hobbies, e.g., “travel, family, and new adventures”].
Please keep in touch! You can always reach me at [Your Email Address].
Warm regards,
[Your Name]
What’s Next After Retirement? Explore New Opportunities
Retirement isn’t just the end of a career—it’s the beginning of new possibilities. Many retirees find themselves exploring entrepreneurial ventures, starting a passion project, or even formalizing side hustles.
Here’s how Ontario Business Central can support your journey:
Start a New Business
Retirement can be the perfect time to explore entrepreneurship or turn a passion into a business. Ontario Business Central can help you:
- Register Your Business: Starting a Sole Proprietorship or General Partnership? We’ll guide you through the process.
- Incorporate Your Business: We’ll help you set up your corporation and register a business name quickly and easily.
- Set Up Tax Accounts: We’ll help you register for HST, or payroll accounts to get your business up and running.
Close an Existing Business
If you’re retiring and ready to close your business, Ontario Business Central can help with:
- Cancel Your Registered Business: We’ll handle the paperwork to close your Sole Proprietorship or General Partnership.
- Dissolve Your Corporation: We’ll file the necessary documents to officially dissolve your corporation.
Transition Your Business
If you’re retiring but want your corporation to continue, we can help assist with:
- Remove a Director: File a Notice of Change to officially remove yourself from the director/officer listing.
- Add a Replacement Director or New Owner: Need to add someone new? A Notice of Change can also update the corporate records to include a new director or owner.
Retirement is Just the Beginning
Retiring is an important milestone, and your retirement letter helps you close this chapter of your career. Whether you’re planning to relax or start something new, like a business, Ontario Business Central is here to help.
With over 30 years of experience, we make business transitions simple.
Start Your Business Today | Close Your Business
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