How to Change Your Federal Corporation Name in Canada
Originally Published Jan 14, 2019
As your business evolves, its original name may no longer align with its current direction. Whether you’re expanding into new markets, launching new products, or rebranding, a company name change can be a strategic decision.
At Ontario Business Central, we frequently hear the question “How do I legally change my corporate name in Canada?”. Fortunately, the process to change your corporation name Federally is straightforward. This guide covers everything you need to know, from filing Federal Articles of Amendment to completing a Federal NUANS report.
Why Change Your Corporation’s Name?
Unlike a sole proprietorship, which cannot change its registered name, a corporation has the flexibility to update its name. For a profit corporation, changing your business name can help align with new goals and market changes.
Your current name may reflect a specific product or service, but your business has since expanded. Or, maybe you started as a numbered company and want to transition to a more marketable name. Rebranding can help you strengthen your corporate identity and align with your target audience.
Changing the name of your company is also necessary if your current name conflicts with another business. In some cases, resolving these conflicts may require a court order. A Federal NUANS report is mandatory when incorporating with the Federal government. It is important to review the NUANS to ensure you are not infringing on an existing business or corporate name in Canada.
How to Change the Name of Your Corporation
To update your corporation’s name, you’ll need to submit the required documents to Corporations Canada. Corporations Canada operates under Innovation, Science and Economic Development Canada (ISED), formerly known as Industry Canada. Here’s what you need to know to get started:
Step 1: File Federal Articles of Amendment for a Federal Corporation
To legally update the name of your for profit organization, you’ll need to file Federal Articles of Amendment.
The application forms allows you to change:
- Name of your corporation
- Change province/territory of head office address
- Classes of shares
- Changing the minimum/maximum number of directors
Articles of Amendment maintain the corporation’s legal and tax structure. Whether you’re switching from a named corporation to a numbered corporation, or vice versa, this step is crucial.
When completing the amendment, you’ll need the following information:
- Your Corporate Key
- The existing Canadian corporation name
- Proposed new name (if applicable)
- Name and contact details of the person authorizing the change
Step 2: Conduct a NUANS Report
If you’re switching to a named corporation, a NUANS report is required. This report checks for potential conflicts with other business names, ensuring that your new name is available. This step is essential for avoiding legal disputes and protecting your brand identity.
You can order a NUANS report directly through Ontario Business Central. If filing directly with Innovation, Science and Economic Development Canada (ISED), you’d be required to retain the NUANS report through their website. The report will list similar names and help you determine if your desired name is viable. Keep in mind, this step is mandatory for most Federal corporations.
Step 3: Submit Your Application
Once your NUANS report is complete and your new name is confirmed, you’ll need to file the amendment application. This can be done online through Corporation Canada’s website, or you can simplify the process by having Ontario Business Central file Federal Articles of Amendment for you. Make sure to include all required supporting documents, such as your certificate of incorporation, along with the amendment fee. We can assist in ordering replacement copies of your Articles of Incorporation through our Corporate Search service.
Types of Corporate Name Changes
When it comes to updating your corporation’s name, there are three primary options available, each designed to accommodate different business needs:
Named Corporation to Numbered Corporation
To simplify your corporate structure, you have the option to transition to a numbered corporation. This type of change eliminates the need for brand management but retains the legal and tax benefits of incorporation. Your Canada Corporation Number becomes your business identity.
Numbered Corporation to Named Corporation
Transitioning to a named corporation can enhance brand recognition and improve your marketing efforts. This change requires a NUANS report to verify the availability of your proposed name.
Changing an Existing Name to a New Proposed Corporation Name
Whether you’re rebranding or aligning with new markets, updating your existing name ensures your corporation stays relevant. This type of change also requires a NUANS report.
Common Mistakes to Avoid
Changing your corporate name is usually straightforward, but avoiding common mistakes is key to preventing delays or complications. Update all official records to match your corporation’s new name and carry on business without any interruptions.
Some frequent errors include:
- Failing to submit all supporting documents
- Not conducting a NUANS report
- Ordering the wrong NUANS report (Example: Ordering a British Columbia Report, when you have a Federal corporation).
- Forgetting to notify stakeholders like banks or the CRA after the change
These missteps can lead to processing delays or result in legal issues. To ensure a seamless transition, consider using a trusted service like Ontario Business Central.
Post-Name Change Considerations
Once Corporations Canada approves your name change, they issue a Certificate of Amendment. Keep this certificate with your original Articles of Incorporation as part of your official records.
However there are a few tasks you’ll need to complete:
- Update CRA Records: Inform the CRA of your new name to avoid tax complications.
- Notify Financial Institutions: Update your bank accounts and legal documents to reflect the new name.
- Revise Business Materials: Ensure your website, marketing materials, and contracts display the updated name.
Failing to update these records can create confusion and disrupt your operations.
FAQ For Federal Amendments
How Long Does It Take to Change a Corporation’s Name?
The process typically takes 2-5 business days, depending on the accuracy of your submission and whether a NUANS report is required.
What is a Canada Corporation Number?
Corporations Canada assigns this unique number when you first incorporate. Use it to file amendments and interact with federal agencies.
Can I Change My Corporation’s Name More Than Once?
Yes, but each change requires filing Federal Articles of Amendment and may require a new NUANS report.
Is the Corporate Key Required?
Yes, the corporate key is available on the Corporation Information Sheet from the original incorporation documents.
Why Use Ontario Business Central?
Changing your corporation’s name can feel overwhelming, but we make the process simple. Ontario Business Central has over 30 years of experience helping businesses file Federal Articles of Amendment, complete NUANS reports, and navigate federal regulations.
inquiries@ontariobusinesscentral.ca
Toll-Free: 1-800-280-1913
Local: 1-416-599-9009
Fax: 1-866-294-4363
Office Hours: 9:00am – 5:00pm
Monday – Friday E.S.T.
Ontario Business Central Inc. is not a law firm and cannot provide a legal opinion or advice. This information is to assist you in understanding the requirements of registration within the chosen jurisdiction. It is always recommended, when you have legal or accounting questions that you speak to a qualified professional.
