How to Order a Corporate Profile Report For QuickBooks

ByMatthew Vallee
businesswoman obtaining a corporate profile report

Navigating new regulatory requirements can be challenging for businesses. If you use QuickBooks Payments or QuickBooks Payroll in Canada, recent updates to FINTRAC regulations could affect your operations. This blog will explain what these changes mean, the documents you need, and how Ontario Business Central can help you stay compliant.

Why QuickBooks Requires Additional Documentation

Intuit, the company behind QuickBooks for small business, is updating its processes to meet FINTRAC identification requirements. As a result, QuickBooks now requires this information from all customers in Canada using payments and payroll services. These updates ensure businesses using QuickBooks Payments and payroll services align with Federal anti-money laundering regulations.

What is FINTRAC?

FINTRAC stands for the “Financial Transactions and Reports Analysis Centre of Canada”. FINTRAC is Canada’s financial intelligence agency, working to detect and deter money laundering in Canada. The organization enforces strict compliance measures to safeguard financial systems while protecting personal data.

Businesses using QuickBooks accounting software for small business must meet new requirements. If you process payments or payroll with QuickBooks, you now need to complete FINTRAC ID verification. This means businesses must provide specific documents to verify their identity and maintain compliance.

What Documents Do You Need?

The required documentation varies depending on your business type. Here’s a breakdown:

Sole Proprietorships:

  • Government-issued ID
  • Utility bill showing the business address

General Partnerships:

  • Names and addresses of all individuals with 25% or more ownership in your business
  • A valid municipal, provincial, or federal document, such as:

Corporations:

Not sure how to get a Corporate Profile Report or request a copy of Articles of Incorporation in Ontario? Ontario Business Central makes it fast and easy.

Detailed Guide to Required Documents

To meet FINTRAC identification requirements, certain documents are essential. Below is an in-depth look at the documents Ontario Business Central can help you obtain:

Corporate Profile Report

A Corporate Profile Report is an official document that provides a detailed overview of your business. This document confirms that your business meets government regulations and operates legally. The Corporate Profile Report provides up-to-date information that reflects what is currently on file with the government. 

Details in this report include:

  • Legal Business Name: The name your business is registered under.
  • Business Address: The official address associated with your business.
  • Directors Information: Names and addresses of all directors involved in the corporation.
  • Registration Date & Status: Lists when the business registered or incorporated and its current status.

You often need this document to open business bank accounts, apply for loans, or set up partnerships. Ontario Business Central provides a simple, quick way to obtain your Corporate Profile Report online.

Order a Corporate Search

Articles of Incorporation

The Articles of Incorporation are a foundational document for any corporation. This legal document outlines the structure, purpose, and details of your business. Articles of Incorporation never change from the time of incorporation. Changes made after incorporating do not appear in the Articles of Incorporation.

They typically include:

  • Legal Business Name: The registered name of the corporation.
  • Date of Incorporation: Shows when the business officially incorporated.
  • Director Information: Details about the corporation directors and incorporators at the time of Incorporation.
  • Business Activity: Summarizes the corporation’s activities or industry.

This document proves your corporation is legitimate and meets legal standards. Ontario Business Central helps you get a certified copy fast, whether for Intuit payroll verification or other needs.

Unexpired/Active Business License

A valid business license authorizes your company to operate within a specific jurisdiction. 

It typically includes:

  • Business Name & Number: The registered name and identification number of your business.
  • Business Address: The location tied to the license.
  • Expiration Date: Proof that the license is still active and unexpired.

Ontario Business Central helps businesses renew or verify their licenses, ensuring your documents are always up-to-date. If your license has expired, we can help you renew the licence so you have the document required for QuickBooks compliance.

How Ontario Business Central Can Help

Ontario Business Central has over 30 years of experience helping businesses navigate regulatory requirements. Whether you need to get a copy of a Certificate of Incorporation or obtain a company profile report, our easy-to-use portal ensures you can access what you need with minimal hassle.

Here’s how we simplify the process:

  • Fast Access: Order documents online and receive them promptly.
  • Comprehensive Support: Our team guides you through the process.
  • Trusted Expertise: With decades of service, we’re a trusted intermediary for government filings.

How to Order a Corporate Profile Report to Fulfill QuickBooks Requirements

Ordering a Corporate Profile Report or Articles of Incorporation through Ontario Business Central is simple and efficient. Follow these step-by-step instructions:

Step 1: Visit the Corporate Searches Ordering Page

Navigate to our corporate searches ordering page on the Ontario Business Central website.

Step 2: Select Your Desired Document

Choose either the Profile Report/Corporate Search or the Articles of Incorporation option from the menu.

Corporate Search Order Dropdown Menu

Step 3: Enter Your Business Details

Provide the name of the business you wish to search for in the designated field. Select the province or jurisdiction where your business is registered.

Corporate Search Business Name & Jurisdiction Field

Step 4: Complete the Order

Proceed to the next step and provide your payment details to finalize your order.

Step 5: Receive Your Results

  • Corporate Profile Report: Delivered via email within 30 minutes during business hours Monday through Friday (before 4:30 PM).
  • Articles of Incorporation: Delivery times vary depending on jurisdiction. In Ontario, you can expect your copy by email within 1-10 business days.

Ontario Business Central makes it easy to get your documents fast, so you can stay compliant without any hassle.

Why Choose Ontario Business Central?

Ontario Business Central is uniquely positioned to assist Canadian businesses in meeting regulatory requirements. Here’s why we’re the preferred choice:

  • Service & Support Options: Our team of Canadian agents provides unparalleled support.
  • Trusted Expertise: We’ve supported thousands of businesses over three decades.
  • Fast & Reliable Service: We ensure quick turnaround times for obtaining essential business documents.

Our platform helps you save time and effort. It also ensures you meet QuickBooks and FINTRAC ID verification requirements.

What to do Next

After obtaining the required documents, follow these steps to submit them to QuickBooks and complete the verification process:

  • Check Your Email for Instructions: QuickBooks will send you an email with a case number and a link. Use this link to access their portal for uploading documents. For more details refer to their support article on the QuickBooks verification process.
  • Upload the Required Documents: Follow the instructions to upload your documents, such as a Corporate Profile Report.
  • Verification Process: Once uploaded, QuickBooks will review your documents within 7-10 business days.

QuickBooks uses the documents to verify your business identity in compliance with Canadian regulatory obligations. This includes:

  • Confirming your business name and address.
  • Verifying director names.
  • Validating the registration status for non-profit corporations.

By completing this process, you help ensure your business remains compliant and can continue using QuickBooks services without interruptions.

Consequences of Non-Compliance

Failing to meet FINTRAC identification requirements can disrupt your business operations. Intuit warns that non-compliance may result in:

  • Unable to Process Payments or Payroll: Your business may lose the ability to process transactions.
  • Service Cancellation: Your QuickBooks Payments access and subscription benefits could be suspended.
  • Limited Access to Features: Direct deposit and tax payment services may no longer be available.

Compliance with FINTRAC Canada regulations ensures the safety and integrity of financial transactions. These measures protect small businesses using QuickBooks from fraud and follow global anti-money laundering standards. Submit all documents correctly and on time to keep your subscription to QuickBooks online running smoothly.

Stay Ahead with Ontario Business Central

Staying compliant with FINTRAC regulations is crucial for businesses using QuickBooks Payments or QuickBooks Payroll in Canada. Ontario Business Central makes it easy to get documents like a Corporate Profile Report or Articles of Incorporation. Don’t let compliance challenges disrupt your business, contact us today to get started!

inquiries@ontariobusinesscentral.ca
Toll-Free: 1-800-280-1913
Local: 1-416-599-9009
Fax: 1-866-294-4363
Office Hours: 9:00am – 5:00pm
Monday – Friday E.S.T.

Ontario Business Central Inc. is not a law firm and cannot provide a legal opinion or advice. This information is to assist you in understanding the requirements of registration within the chosen jurisdiction. It is always recommended, when you have legal or accounting questions, that you speak to a qualified professional.

Matthew Vallee
Matthew Vallee

Matthew Vallee began his journey with Ontario Business Central in 2022, immersing himself in the company's diverse services, client relationships, and business practices from the ground up. This comprehensive understanding has equipped Matthew with the expertise needed to excel in our in-house marketing team. He has significantly influenced the design and user experience of our website, bringing a fresh perspective to our digital presence. Now, as a writer for OBC, Matthew leverages his knowledge to craft insightful content on our services, continuously striving to assist and educate our clients. His natural flair for design, combined with his passion for clear communication, allows Matthew to create engaging visual and written content that resonates with our audience. Connect with Matthew on LinkedIn to learn more about his work and experiences.